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What Does Calendly Do?

Calendly links up with your online calendar so you can send a booking link to anyone you like.

Calendly allows you to create a variety of event formats, including one-on-one meetings, group meetings, meeting polls, and much more. 

Each event type can be customized with the meeting location or type.  Meet in person, over the phone or use popular video conferencing programs like Zoom, Google Meet, or Microsoft Teams.

You can also limit events so that they may only be booked within a specific date range. Either that, or simply choose the next few days or weeks so that people can book upcoming empty slots in your calendar.

If you’re working in a team, you can also provide a number of team members’ availability so that appointments or meetings are booked at a time that everyone can attend.

Why We Love Calendly

We use Calendly pretty much every day and it makes booking meetings with clients and within the team SO much easier.

The user experience is slick and intuitive for both the person setting up the appointment and the person choosing a time to meet. It allows for anyone with the link to view your availability, match it up with their own and complete a booking in just a couple of clicks.

You can get creative working with Calendly and its custom workflows.  Automate communication before an event so your attendee knows what to expect and can provide additional information if needed.  You can also create automatic text or email reminders for your meeting attendees to reduce the number of no-shows.

Another great feature of Calendly is the ability to connect it with a payment processor like Stripe. You can easily charge a fee for booking a call or appointment which is a handy tool for professionals or those who provide online services by the hour.

Use Cases for Calendly

Wherever booking a meeting or appointment is needed, Calendly is a great tool to add to your tech stack.

• Sales Appointments - Allow potential customers to book a call with your sales team in just a few clicks.  Email reminders help reduce the number of no-shows.
• Booking Online Meetings - In a remote work environment, Calendly is a great way to schedule a meeting that fits into the schedules of all attendees. The video conferencing link can be embedded into the calendar event so everyone knows where to join when the time comes.
• Meetings for a Fee - Professional service providers can easily charge a fee for their services by integrating Calendly with a payment processor like Stripe. Attendees will be prompted to pay by credit card before even booking the appointment.
• HR Recruitment - Easily schedule interviews by sending your Calendly link to job applicants. 

There really are so many uses for Calendly. If you’re not using a scheduling application, just think of how you’re booking meetings in your business now and I bet Calendly can make that more efficient.

Calendly Pricing

Calendly has a number of pricing tiers including three paid plans ranging from $8 USD to $16 USD per month. 

Basic (Free)

The basic plan for Calendly is free and lets you book an unlimited number of meetings with one meeting type.  It’s a great option for solopreneurs or those just needing a quick way to schedule Zoom calls.

Essentials ($8 / Month)

The Essentials plan is $8 per month per user and provides some additional features like the ability to connect multiple calendars per user, custom meeting links, multiple event types and  automated event notifications. 

Professional ($12 / Month)

The Professional plan improves on the Essentials plan by adding custom email notifications and reminders, text notifications, automated workflows and some analytics and insights.

Teams ($16 / Month)

The Teams plan costs $16 per user per month.  It adds the ability to create team-based event types like round robin events.  It also allows you to lock and sync managed events across your entire team so you can easily manage event types for your entire team all at once.  

If you have a team of salespeople, for example, the Teams plan would be a great choice. 

Enterprise (Custom $)

The enterprise plan is custom priced based on your needs.  It’s for larger organizations that require additional features like an activity audit log, Single Sign-on (SSO) and personalized onboarding and support from Calendly.